A System asset represents a recognizable location or application that typically contains multiple data sets. In a System asset, the system name is often more business-friendly than the technical names used for technical assets. The system name allows the business users that create and manage the data to easily identify the asset.
For example, you can create an "HR" system asset in Data Governance and Catalog to provide business context to a database that stores data created by the Human Resource team in your organization. Assets of the System type display the following information.
You can rate a system asset to indicate your assessment of the quality of the asset, or add your comments to the asset to provide your inputs on the data present within the asset. This enables different users to collaborate on assets and make collective decisions on using the data. For more information on collaborating on an asset, see the Working with Assets help.
You can view the number of open tickets and overdue tickets. Open tickets indicate the tickets pending in progress to track changes to the system. Overdue tickets indicate the tickets beyond due date that require your action. You can also view the lifecycle of the system asset to know the particular stage of the lifecycle in the asset workflow.
Overview tab
On the Overview page, you can view basic information about the system.
The following table describes the properties of the Overview page:
Field
Description
Parent
Another system under which the open system hierarchically fits.
Description
Description of the system. The size of the field should not exceed 1 MB.
Reference ID
Unique identifier for the system.
System Type
Type of the system that you can choose from a predefined list.
System Purpose
Indicates the purpose of the system that best describes its function. Choose from a list of predefined values.
Long Name
Name of the system that makes it identifiable in a business context.
Asset ID
Reference ID of the asset.
Stakeholders
Users responsible for the system or interested in the system.
Data Quality
Data quality scores for the system that is generated from a data quality tool.
Created By
User that created the system and the date on which it was created.
Updated By
User that last updated the system and the date on which it was updated.
Catalog Sources
The catalog sources that you associate with the open system.
If the organization administrator has configured custom fields for the System asset type, you can see the fields on the Overview page of the asset.
Hierarchy tab
See assets that users have specified as child assets of the system. Click the expand icon to view hierarchical child assets of the system. Click a child asset to open the asset on a new page.
The following table describes the properties of the Hierarchy page:
Field
Description
Name
Name of the child asset.
Asset Type
Type of the child asset
Description
Description of the child asset.
Lineage tab
View the data lineage of the system. A lineage graphically displays the inflow of data from other systems into the asset and the outflow of data from the asset to other systems.
For more information about how to view data lineage on this page, see the Working With Assets help.
Relationships tab
On this page, you can switch between grid view or graph view to view all the relationships that the system asset has with other business assets. Create relationships with other business assets if they can be used together to make business or governance decisions.
The following table describes the fields that appear in the grid view on the Relationships page:
Field
Description
Name
Name of the related asset.
Type
Type of the related asset.
How It Is Related
Relationship between the related assets and the system asset that you have opened.
Displays the name of the corresponding related assets. Hover the mouse over the arrows of different colors to see if the relationship is direct, indirect, inbound, or outbound.
Hierarchy
Hierarchical path of the asset.
Note: This column is hidden by default. To display the column, right-click on the column header and select Hierarchy.
You can perform the following activities on the Relationships page:
•Click the Filters icon on the top of the page to apply filters to narrow the list of relationships. You can apply filters such as asset type to view related assets of a specific type, direction to view related assets of a particular origin, lifecycle to view assets in a particular stage of the lifecycle, relationship type to view assets that are directly or indirectly connected to the system, or relationship label.
The direction of the asset can be inbound or outbound. The relationship created from the system to the related asset is called an outbound relationship. The relationship created from the related asset to the system is called an inbound relationship.
•Search for a related asset using the Search box.
•Click the Add icon to add a new related asset, or the Delete icon to delete an existing related asset.
Note: You can delete only outbound direct related assets.
Relationship example
The following image shows a sample asset and the different types of relationships with other assets:
In the image, the business term 'Delivery Cost' is the open asset. The Relationships tab shows the grid view of all the assets related to 'Delivery Cost'.
1The highlighted policy asset 'Gov Policy 01' is related to the open asset through an inbound relationship, which is indicated by the orange arrow pointing to the left direction. This indicates that the relationship between the business term 'Delivery Cost' and the policy 'Gov Policy 01' originated in the policy asset 'Gov Policy 01'. The relationship type 'is Regulating' indicates that the policy asset is regulating the business term.
2The highlighted system asset 'Customer Call Analysis Reports' is related to the open asset through an outbound relationship, which is indicated by the blue arrow pointing to the right direction. This indicates that the relationship between the business term 'Delivery Cost' and the system 'Customer Call Analysis Reports' originated in the business term 'Delivery Cost'. The relationship type 'is a Strategic Source for' indicates that the business term is the preferred or recommended source of data for the system asset.
Data Quality tab
View individual data quality scores of the technical assets that are linked to the system.
The Dimensions Latest Scores section shows the data quality score of the system for each data quality dimension. The Rules Against Target section shows the data quality score of the system against the defined target, which is the minimum acceptable data quality value for the asset to be considered "Good".
The Rule Occurrences panel lists all instances of data quality rules that are associated with the asset. The following table describes the properties of the Rule Occurrences panel:
Field
Description
Name
Name of the rule occurrence.
If the rule occurrence is created from an automated rule template, the term Auto- is prefixed to the name of the rule occurrence.
Dimension
Data quality dimension for which the data quality rule is run.
Latest Score
Data quality score from the latest rule run.
Date
Date of the latest rule run.
Total Rows
Total number of rows on which the data quality rule is run.
Failed Rows
Number of failed rows as determined by the data quality rule run.
Primary Data Element
Data element on which the data quality rule is run.
This data element is the input port for the rule in the integrated data quality system. The data quality score is always generated for the primary data element.
Secondary Data Element
Secondary input port for the data quality rule that is run on the Primary Data Element.
Description
Description of the rule occurrence.
Related Rule Template
Data quality rule template that defines the rule that is run on the data element.
On this page, you can search for a specific rule occurrence by using the Search box.
Stakeholders tab
View users that have been designated as stakeholders for the system. Stakeholders are authorized users who are responsible for the system, and can approve or reject change requests for the system. If your role has permissions, you can add or remove stakeholders on this page.
The following table describes the properties of the Stakeholders page:
Field
Description
Name
Name of the user or user group.
Role
Role of the user or user group in the organization.
Email
Email address of the user.
Note: This property does not appear for user groups.
User Origin
The origin of the users. For example, when a user logs in using SSO, the value for this field is displayed as SAML.
Tickets tab
View change request tickets that users have created for the system.
The following table describes the properties of the Tickets page:
Field
Description
Name
Name of the ticket.
Description
Description of the ticket.
Type
Type of ticket.
Created On
Date on which the ticket was created.
Created By
User that created the ticket.
Status
Status of the change ticket.
You can filter the list of tickets by selecting available filter options.
History tab
View changes that users have made to the system. The History page provides an audit log that you can use for compliance requirements.
The following table describes the properties of the History page:
Field
Description
Date
Displays the created and last updated dates of the asset.
Event Type
Displays the type of the event that is performed on the asset:
- Asset. Displays changes in the name, description, certification, or the reference ID of the asset.
- Relationship. Displays additions, deletions, and the updates of the relationships between the assets.
- Stakeholder. Displays additions and deletions of stakeholders to the asset.
Action
Displays the following actions that are performed on the asset:
- Create. Displayed if the asset is created.
- Updated. Displayed if the asset is updated.
- Deleted. Displayed if the asset is deleted.
Current Attributes
Displays the recently changed attributes of the asset.
Previous Attributes
Displays the earlier attributes of the asset.
Changed By
Displays the user who has performed any action on the asset.
Asset Name
Displays the name of the asset.
Asset Path
Displays the origin path of the asset.
Asset Type
Displays the type of the asset.
From Asset Type
Displays the source asset type for which the change is applicable. This is applicable when the event type is Relationship.
To Asset Type
Displays the target asset type for which the change is applicable. This is applicable when the event type is Relationship.
