Assets in Data Governance and Catalog represent data elements in your data stores. Create an asset and enter properties that add technical or business context to the data elements.
The following prerequisites apply if you want to create assets and add stakeholders for business or technical assets:
•To create an asset, the organization administrator must grant you the Create permission for the asset through access policies in Metadata Command Center.
•To assign stakeholders on an asset, the organization administrator must grant you the Manage Access permission on the asset through access policies in Metadata Command Center.
•To assign a user role, the organization administrator must create a corresponding stakeholder role in Metadata Command Center.
For more information about the available privileges and privileges that the organization administrator can enable, see the Asset permissions and Feature privileges topics in the Introduction and Getting Started help.
1To create an asset, go to the Home page, and click New.
2In the New dialog box, select the asset type that you want to create.
3On the new asset page, enter the mandatory properties of the asset. For detailed information about the asset properties for each asset type, see the Asset Details help.
Field
Description
Name
Required. Name of the asset.
Parent
Optional. The parent asset for the open asset. Click the action menu to select the parent asset. The Parent dialog box displays only the asset types that are applicable to be added as a parent for the open asset. For more information, see Parent-child relationships.
Description
Optional. Description of the asset.
Reference ID
Optional. Unique identifier that you can provide for the asset. If you do not provide the reference ID, the system automatically generates a reference ID for the business asset. For more information on reference ID for business assets, see Working with reference IDs for Business assets.
Alias Names
Optional. Alternative name for the asset. Enter synonyms of the asset that are commonly used in your organization.
4To assign stakeholders to the asset, click the add icon in the Stakeholders section. This opens a dialog box.
5In the dialog box, select a role, and then select the users or user groups that you want to add as stakeholders to the asset. Click OK.
6Click Create.
7If the organization administrator has granted your user role with the required privileges to create or modify assets, the asset is created in the Draft state. Click Submit to start the workflow defined for the asset.
The system creates a ticket for the asset and notifies the stakeholders. For more information about workflow approvals, see Workflows and tickets.
Working with reference IDs for business assets
The reference ID is a unique identifier assigned to every business asset. It comprises of a prefix, a separator, and a value. For example, a policy asset can have the reference ID 'POLIC-123'. Here, 'POLIC' is the prefix, '123' is the unique policy value, and the hyphen '-' is the separator.
For each business asset type, the prefix values are pre-configured and provided by default in Metadata Command Center. If you want to modify the prefix value for any asset type, the organization administrator must assign the Manage System Settings feature privilege to your user role for the Metadata Command Center service in Administrator.
For more information on prefix values for business asset reference IDs, see the Administration help module in Metadata Command Center.
Enter your own reference ID
If you are a data owner or a business user, then you can create or modify an asset. The Reference ID field is optional. You can choose to specify a reference ID or leave the field blank. If you specify a reference ID, do not enter the prefix defined in Metadata Command Center. The prefix is reserved for reference IDs that are automatically assigned to assets. You can instead enter any combination of alphanumeric or special characters. To quickly check the prefix that is defined, click the tooltip of the Reference ID field.
For example, if the prefix for Policy assets is defined as 'POLIC' in Metadata Command Center, do not enter POLIC-20 as the reference ID. Instead, you can enter POL-20 , PolicyHR or Pol20 as the reference ID. The system will save your reference ID correctly.
Automatically assign a reference ID
The reference ID is an optional field. If you do not specify a reference ID when you create or modify an asset, Data Governance and Catalog automatically assigns a reference ID according to the prefix defined in Metadata Command Center.
For example, if you leave the Reference ID field blank for a Policy asset, the system might automatically assign the 'POLIC-21' reference ID to the asset.
Modify a reference ID
To modify a user-provided reference ID or auto-generated reference ID, open the asset page, go to the Overview tab and edit the reference ID on the Attributes pane. After modifying the reference ID, save the changes.
Reference ID for bulk imported assets
The same guidelines apply for bulk imported assets. If you choose to specify a reference ID in a bulk import template, do not enter the prefix defined in Metadata Command Center. If you leave the Reference ID column blank for an asset, the system will assign a reference ID automatically.
