Approval Workflow Overview
Approval workflow is an advanced approval process for data stewards to publish or reject Glossary assets after obtaining votes from approvers. Glossary assets can go through two levels of voting one after the other.
After a glossary administrator configures the approval workflow for a glossary, the data steward must publish or reject all draft assets in that glossary through a voting process. The glossary administrator and data steward can configure stakeholders, owners, and other glossary subject matter experts as approvers. Approvers cast their vote to approve or reject the changes made to a Glossary asset.
The first level of approvers are asset owners, asset stakeholders, and data stewards of related assets. The second level of approvers are other users of Business Glossary whose participation in the approval workflow is important.
An approver can perform the following actions:
- •Approve, reject, or abstain from voting.
- •Delegate their vote to another approver.
- •Add comments.
- •Cast their vote more than once before the end of the voting time. The Analyst tool considers only the latest vote.
- •Cast their vote more than once as replaced approvers or delegated approvers. The Analyst tool counts every vote as unique although it was cast by the same user.
If all the approvers do not cast their vote and the voting time has elapsed, the Analyst tool automatically changes the phase of the asset to Rejected.
In the Voting Dashboard and Voting Page, the Analyst tool displays the votes which the approvers cast and the comments that they added. The audit history in the Glossary workspace records the details of the approval workflow. The data steward who is assigned to the asset can publish or reject an asset based on the voting results.
In the Activity section of a Glossary asset, content managers and reference users can click History to view the audit trail of the approval workflow. The Analyst tool displays information about the approval workflow in the Voting History tab.
Asset State