Bulk Upload Reference Guide > Bulk Upload Templates > Regulatory Object Templates
  

Regulatory Object Templates

Use Regulatory object templates to describe the regulations that you employ in an organization and the geographical areas to which the regulation applies. Download templates for Regulatory objects from Axon to perform a bulk upload.
You can bulk upload the following types of objects:

Geography

Download the Geography template to bulk upload geographical regions to Axon. You can choose to upload a new geography or update an existing geography.

Upload New Items

The following table describes the fields of the Geography template that you can use to upload new items:
Field
Type
Description
Geography Name
Required
Name of the geographical region or country in which you want to enforce a regulation.
Geography Definition
Optional
Description of the geographical region.
Parent Geography Name
Optional
Name of the parent geographical region. You can select US or EU.
Segment
Optional
The segment to which you want to assign the geography to. This column appears if a SuperAdmin user has created segments in the Admin Panel.

Update Existing Items

The following table describes the fields of the Geography template that you can use to update existing items:
Field
Type
Description
Geography ID
Optional
A unique integer that identifies the geographical region. When you create a geographical region, Axon automatically generates an ID for the geographical region.
Geography Name
Required
Name of the geographical region or country in which you want to enforce a regulation.
Geography Definition
Optional
Description of the geographical region.
Parent Geography Name
Optional
Name of the parent geographical region. You can select US or EU.

Regulation

Download the Regulation template to bulk upload regulations to Axon. You can choose to upload a new regulation or update an existing regulation.

Upload New Items

The following table describes the fields of the Regulation template that you can use to upload new items:
Field
Type
Description
Reference
Required
Reference identifier for the regulation.
Short Name
Optional
Short name of the regulation. The most commonly used name or an acronym for the regulation, such as GDPR. Enter a name that users can recognize easily.
Regulation Long Name
Required
Full name of the regulation. For example, General Data Protection Regulation.
Description
Required
Description of the regulation.
Additional Info
Optional
Any additional information that provides more context to the regulation.
Publication Date
Required
The date of the original publication of the regulation.
Comments Date
Optional
The date by when you want the stakeholders of an organization to provide comments or opinions on the draft regulation.
Finalization Date
Optional
The date by when you want the stakeholders to submit comments and finalize the regulation.
Compliance Date
Required
The date by when you want to enforce the regulation. For example, 25th May 2018 for GDPR.
Legal Advice
Optional
A description of the legal advice.
Parent Regulation Name
Optional
Long name of the parent regulation.
Parent Ref.
Optional
A unique reference identifier for the parent regulation.
Regulation Maturity
Required
The level of maturity in understanding and interpreting the regulation.
Select one of the following maturity stages:
  • - Initial Draft
  • - Open for Comments
  • - Comments Incorporated
  • - Finalizing
  • - Finalized
Regulation Probability
Required
The extent to which a regulation is probable.
Select Confirmed.
Axon Status
Optional
Status of the regulation in Axon.
You can select one of the following statuses:
  • - Active
  • - Inactive
  • - Pending Review
  • - Obsolete
  • - Deleted
Legal Advice Type
Optional
The type of legal advice.
Select one of the following legal advice types:
  • - Comment
  • - Guideline
  • - Legal Requirement
Regulation Stage
Required
The stage of the organization when a regulation is created or updated.
Select one of the following stages:
  • - Interpretation
  • - Impact Assessment
  • - Completed
Compliance Level
Required
The current state of the response of the organization to the regulation.
Select one of the following compliance levels:
  • - Unknown
  • - Fully Compliant
  • - Compliant with Exceptions
  • - Materially Not Compliant
User Email
Optional
Email address of the user. Must be unique. Axon sends emails to this email address.
User First Name
Optional
First name of the user. Specify the name as it is recorded in the LDAP directory server of your organization.
User Last Name
Optional
Last Name of the user. Specify the name as it is recorded in the LDAP directory server of your organization.
User Lan ID
Optional
Network ID of the user.
Governance Role
Optional
The role of the user.
Select one of the following roles:
  • - Regulation Owner
  • - Regulation SME
Segment
Optional
The segment to which you want to assign the regulation to. This column appears if a SuperAdmin user has created segments in the Admin Panel.

Update Existing Items

The following table describes the fields of the Regulation template that you can use to update existing items:
Field
Type
Description
Regulation ID
Optional
A unique integer that identifies the regulation. When you create a regulation, Axon automatically generates an ID for the regulation.
Reference
Required
Reference identifier for the regulation.
Short Name
Optional
Short name of the regulation. The most commonly used name or an acronym for the regulation, such as GDPR. Enter a name that users can recognize easily.
Regulation Long Name
Required
Full name of the regulation. For example, General Data Protection Regulation.
Description
Required
Description of the regulation.
Additional Info
Optional
Any additional information that provides more context to the regulation.
Publication Date
Required
The date of the original publication of the regulation.
Comments Date
Optional
The date by when you want the stakeholders of an organization to provide comments or opinions on the draft regulation.
Finalization Date
Optional
The date by when you want the stakeholders to submit comments and finalize the regulation.
Compliance Date
Required
The date by when you want to enforce the regulation. For example, 25th May 2018 for GDPR.
Legal Advice
Optional
A description of the legal advice.
Parent Regulation Name
Optional
Long name of the parent regulation.
Parent Ref.
Optional
A unique reference identifier for the parent regulation.
Regulation Maturity
Required
The level of maturity in understanding and interpreting the regulation.
Select one of the following maturity stages:
  • - Initial Draft
  • - Open for Comments
  • - Comments Incorporated
  • - Finalizing
  • - Finalized
Regulation Probability
Required
The extent to which a regulation is probable.
Select Confirmed.
Axon Status
Optional
Status of the regulation in Axon.
You can select one of the following statuses:
  • - Active
  • - Inactive
  • - Pending Review
  • - Obsolete
  • - Deleted
Legal Advice Type
Optional
The type of legal advice.
Select one of the following legal advice types:
  • - Comment
  • - Guideline
  • - Legal Requirement
Regulation Stage
Required
The stage of the organization when a regulation is created or updated.
Select one of the following stages:
  • - Interpretation
  • - Impact Assessment
  • - Completed
Compliance Level
Required
The current state of the response of the organization to the regulation.
Select one of the following compliance levels:
  • - Unknown
  • - Fully Compliant
  • - Compliant with Exceptions
  • - Materially Not Compliant

Regulator

Download the Regulator template to bulk upload regulator objects to Axon. You can choose to upload a new regulator object or update an existing regulator object.

Upload New Items

The following table describes the fields of the Regulator template that you can use to upload new items:
Field
Type
Description
Regulator Name
Required
Full name of the regulator.
Short Name
Required
Short name of the regulator. The most commonly used name or an acronym for the regulator. Enter a name that users can recognize easily.
Description
Optional
Description of the regulator.
Segment
Optional
The segment to which you want to assign the regulator to. This column appears if a SuperAdmin user has created segments in the Admin Panel.

Update Existing Items

The following table describes the fields of the Regulator template that you can use to update existing items:
Field
Type
Description
Regulator ID
Optional
A unique integer that identifies the regulator. When you create a regulator, Axon automatically generates an ID for the regulator.
Regulator Name
Required
Full name of the regulator.
Short Name
Required
Short name of the regulator. The most commonly used name or an acronym for the regulator. Enter a name that users can recognize easily.
Description
Optional
Description of the regulator.

Regulatory Theme

Download the Regulatory Theme template to bulk upload regulatory themes to Axon. You can choose to upload a new regulatory theme or update an existing regulatory theme.

Upload New Items

The following table describes the fields of the Regulatory Theme template that you can use to upload new items:
Field
Type
Description
Reference
Required
Reference identifier for the regulatory theme. You can enter a reference identifier to provide content and uniquely identify the regulatory theme. If you leave this field empty, Axon assigns a new reference automatically.
Short Name
Optional
Short name of the regulatory theme. The most commonly used name or an acronym for the regulatory theme. Enter a name that users can recognize easily.
Regulatory Theme Long Name
Required
Full name of the regulatory theme.
Description
Required
Description of the regulatory theme.
Parent Regulatory Theme Name
Optional
Long name of the parent regulatory theme.
Parent Ref.
Optional
A unique reference identifier for the parent regulatory theme.
Axon Status
Optional
Status of the regulatory theme in Axon.
Select one of the following statuses:
  • - Active
  • - Inactive
  • - Pending Review
  • - Obsolete
  • - Deleted
Segment
Optional
The segment to which you want to assign the regulatory theme to. This column appears if a SuperAdmin user has created segments in the Admin Panel.

Update Existing Items

The following table describes the fields of the Regulatory Theme template that you can use to update existing items:
Field
Type
Description
Regulatory Theme ID
Optional
A unique integer that identifies the regulatory theme. When you create a regulatory theme, Axon automatically generates an ID for the regulatory theme.
Reference
Required
Reference identifier for the regulatory theme. You can enter a reference identifier to provide content and uniquely identify the regulatory theme. If you leave this field empty, Axon assigns a new reference automatically.
Short Name
Optional
Short name of the regulatory theme. The most commonly used name or an acronym for the regulatory theme. Enter a name that users can recognize easily.
Regulatory Theme Long Name
Required
Full name of the regulatory theme.
Description
Required
Description of the regulatory theme.
Parent Regulatory Theme Name
Optional
Long name of the parent regulatory theme.
Parent Ref.
Optional
A unique reference identifier for the parent regulatory theme.
Axon Status
Optional
Status of the regulatory theme in Axon.
Select one of the following statuses:
  • - Active
  • - Inactive
  • - Pending Review
  • - Obsolete
  • - Deleted